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Vital Records and Genealogy Information

Notice: Upcoming Vital Statistics Office Closure Dates

Tuesday, Nov. 8, 2016 in observance of the presidential election

Friday, Nov. 11, 2016 in observance of Veterans Day

Thursday, Nov. 24, 2016 in observance of the Thanksgiving Holiday

Friday, Nov. 25, 2016 in observance of the Thanksgiving Holiday

Office of Vital Statistics
275 E. Main St., 1E-A
Frankfort, KY 40621
502-564-4212

Contact Info  Purchase Options  FAQs


Kentucky's Vital Statistics Law, enacted by the General Assembly in 1910, provides for and legalizes the registration of births and deaths.

The Office of Vital Statistics does not have records of births or deaths prior to 1911, except delayed records of births for those born before 1911 which have been established by affidavits and documentary evidence.

Central registration of marriages and divorces began in Kentucky in June 1958. The Office of Vital Statistics does not have records of marriages or divorces prior to 1958. To inquire about marriage certificates prior to June 1958, please call the county clerk in the county where the marriage license was issued. To inquire about divorce certificates prior to June 1958, please call the circuit county clerk that granted the divorce decree.

The Kentucky Department for Libraries and Archives, P.O. Box 537, 300 Coffee Tree Road, Frankfort, KY 40602, 502-564-8300, has birth and death records for the cities of Louisville, Lexington, Covington and Newport, which enacted records collection ordinances before 1911. KDLA also has birth and death records (statewide coverage) prior to 1911 and 1911-1957 death records (statewide coverage).

Contact Information

Office hours:  8 a.m. - 4:30 p.m. Eastern Time, Monday-Friday, excluding official state holidays

Orders received after 3:30 p.m. Eastern Time will be processed the next business day.

For further information, please read the Business Procedures for Accepting Walk-In/Mail/Phone Orders.

Vital statistics is located on the first floor in the main lobby of the former Cabinet for Human Resources Building.

Phone number:  To contact Vital Statistics for information or to amend certificates, call (502) 564-4212. To order with a credit card, call toll-free (800) 241-8322. Or order by fax at (866) 283-7477. Please go to VitalChek.com to obtain fax applications under Order Methods.

Mailing address: 
Office of Vital Statistics
275 E. Main St., 1E-A
Frankfort, KY 40621

Parking:  Designated visitor and handicapped parking is located at the front of the lower (basement)-level main parking lot and on the first floor-level lot. Because of building security, all visitors must enter at the first floor lobby under the canopy.

Purchase Options

Cost of certificates: 
Birth:  $10 US per certificate;
Death, Marriage and Divorce:  $6 US per certificate

Purchase a certificate online, by phone or by FAX. These orders will be processed through VitalChek Network, Inc. VitalChek is an independent company that the Kentucky Office of Vital Statistics has partnered with to provide you with this service. Warning, Kentucky Vital Statistics only contracts with VitalChek for online and telephone ordering and cannot vouch for other websites or services. A credit card is required for payment. You also can order online using the Order Vital Records Online-VitalChek button on the left side of this page to start your order or visit the VitalChek website. You can reach VitalChek by phone at (800) 241-8322 (an additional fee is charged by VitalChek for telephone service). VitalChek accepts all major credit cards including American Express, Discover, MasterCard and Visa. VitalChek uses UPS for faster delivery. If a rush delivery is necessary, request delivery by UPS when placing orders for vital records. Additional fees are charged for UPS service.

In Person: Stop in our office at 275 E. Main St. in Frankfort to complete an application for a certified copy of a birth, death, marriage or divorce certificate between the hours of 8 a.m. - 3:30 p.m. Eastern time, Monday-Friday. For further information, please read the Business Procedures for Accepting Walk-In/Mail/Phone Orders.

Directions to Vital Statistics Office 

Map of Vital Statistics Office Location

By Mail: Mail a check or money order (no cash) payable to the Kentucky State Treasurer along with the necessary information to:
Office of Vital Statistics
275 E. Main St., 1E-A
Frankfort, KY 40621.

Please include a return address on the envelope and the application form. Funds must be in U.S. dollars and drawn on a U.S. bank. For further information, please read the Business Procedures for Accepting Walk-In/Mail/Phone Orders.

Processing Time: In most cases, orders are filled within five to seven business days. However, some orders may take longer; therefore, please allow up to 30 working days for processing of all type of certificates ordered through the mail.

Birth Records: Expect longer delays during peak request periods from May through September. We recommend requesting certified copies of birth certificates early to avoid delays for those planning retirement and for certificates needed for sports programs, travel/passports, school enrollment and other reasons.

Death Records: There may be delays in issuing new certified death certificates if the original certificate is not promptly filed in Frankfort by the funeral home.

 

Other Info...
 

Kentucky Electronic Death Registration System (KY-EDRS) for Funeral Home Directors and Medical Certifiers 

Business Procedures for Accepting Walk-In/Mail/Phone Orders

Registrar Guidelines

Frequently Asked Questions

Amending Certificates
A certificate on file in this office may be amended only in accordance with Kentucky statutes and administrative regulations. If you need to correct information on a certificate, please contact the Vital Statistics office at (502) 564-4212 between 8 a.m. and 4:30 p.m. (Eastern time), Monday-Friday.

Apostille/Certificate of Authentication
An apostille/certificate of authentication is a document intended for international use and is obtained only through the Kentucky  Secretary of State's Office. 

A certified copy of a vital record may be used for this purpose and may be obtained during the Secretary of State process. When requesting a certified copy of a vital record for an apostille/certificate of authentication, the Office of Vital Statistics must be informed that it will be used for this purpose. It is the responsibility of the customer to provide the certified copy to the Secretary of State's Office.

 

Last Updated 11/14/2016