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Division of Administration and Financial Management

Revised Alert:
The Kentucky State Police Automated Fingerprint Identification System will be out of operation from October 29th - November 16th.  Fingerprint-based criminal background check processing will be affected. 

During this outage, the Department for Community Based Services will continue fingerprinting services.  However, clients of the Department for Community Based Services and the Kentucky National Background Check Program may experience delays in fingerprint processing for some weeks following this system outage.

Writing Pen

The Division of Administration and Financial Management (DAFM) is composed of the DCBS budget and fiscal staff, in addition to the Resource Management Section.

DAFM is responsible for the department's financial management and budget activities. Because of the Cabinet's central office realignment, DAFM will also assume oversight of policy, administrative regulations, state plans and contract monitoring functions previously provided by the Division of Policy Development.

Budget Staff

The DCBS Budget staff is responsible for the compilation and submission of the biennial budget for DCBS programs; monthly monitoring of financial activity; budget modifications and realignments; and contract funding verification. In addition, budget staff prepares fiscal impacts to proposed legislation and changes in regulations and state plans as well as respond to specific information requests from the Governor's Office of Policy and Management and the Legislative Research Commission.

Family Support Fiscal Staff

The Family Support Fiscal staff process all aspects of the check writer systems to ensure timely and appropriate payments to Family Support services recipients. These same staff issue refunds, stop payments on benefits checks and replace lost or stolen checks.  

Resource Management Section

The Resource Management Section provides technical assistance to users and customers of the TWIST automated payment system. They perform the data entry and internal quality control for Random Moment Sampling that allows DCBS to spread administrative costs across appropriate funding streams to draw federal dollars. They provide technical assistance and consultation regarding the Federal Titles IV-E and V requirements for the departments child welfare programs. Other functions include management of the Children's Trust Funds and the Annual Audit Cost Report and Time Study.

Child Welfare Fiscal Services Branch

The Child Welfare Fiscal Services Branch is made up of Children's Benefits Workers located throughout the Commonwealth in regional and county P&P offices.  They submit benefit request and changes to the Social Security Administration on behalf of children in state custody.  CWFS Branch is also made up of Regional Billing Specialists located throughout the Commonwealth in regional and county P&P offices.  They process Foster Care and Adoption related payments.

For questions regarding either branch please contact central office at (502) 564-3427 and we will direct you to the proper person.

Policy and Program Administration

The Policy and Program Administration Branch is responsible for administrative regulations, state plans, block grant applications and policy oversight of the development for programs administered by the Department for Community Based Services.

The division also is responsible for determining the impact of proposed and enacted state and federal legislation.

For more information, please contact Anne Hardin at (502) 564-7463, ext. 3818.

Records Management Section

The Records Management Section responds to requests for backgrounds checks from the Child Abuse Registry and requests for individuals' personal child protective services records as allowed by law.

For more information on the Records Management Section contact  (502) 564-3834.


See Also

Please use the forms below when requesting open records.

Authorization of Disclosure for Personal Health Information

Open Records Request

Central Registry Check for Employment

Background Checks for Applicants or Foster/Adoptive Parents

Background Checks for Caretaker Relatives or Kinship Caregivers


Last Updated 1/23/2018