Forms and Downloads

All FRYSC forms and downloads are available on this website. Forms are updated frequently, so please download a new form each time you submit information.

If you require a different view/word processing format from those used here, please contact the DFRYSC site editor.

FRYSC Forms and Reports Due Dates and Submission Guidelines

All Regions will now submit documents for approval through the FRYSC Green System.  You may download a copy of the latest Green System Users' Guide for help using the system.  Account request instructions begin on page 5.

Sample Funding Request INVOICE Letter FY 14 -- Sample letter to be submitted by Superintendent to request FRYSC funding. This letter must be submitted in hard copy to the Division of FRYSC with original Superintendent signature.

Year-end MUNIS Report Instructions

FRYSC Request Form (for purchases and amendments)
This form is for regional program manager approval for purchases and amendments to the Center Operations Page and all other elements of the approved Continuation Program Plan, with the exception of the Advisory Council Membership Listing.

Budget Amendment Form
Revised April 2012

Center Operations Amendment
This form must be completed and submitted with the FRYSC Request Form for regional program manager approval prior to changes in center space or staffing patterns.

Advisory Council Membership Amendment

• Advisory Council Overview
  Describes the purpose and function of a FRYSC Advisory Council
• Why We Have Advisory Councils
  Reviews the importance of councils and community invovlement
• Tips for Having an Effective Advisory Council Meeting
  Provides practical tips to prepare for and facilitate council meetings
• Meetings and Robert's Rules of Order
  Includes a simple description of Robert’s Rules of Order and how it can help councils have orderly and effective meetings in which all members participate
• Advisory Council Member Survey
  This sample survey elicits information from FRYSC Advisory Council members to plan meeting times and forms of communication that are best for members and to request input on activities.
• Advisory Council Membership Ratio Chart
  This chart outlines exactly how many parent, school, community and student representatives an advisory council needs in order to meet membership requirements.
• Checklist for Advisory Council By-laws
  This document outlines what, at a minimum, must be included in FRYSC Advisory Council bylaws.
• Sample By-law Narratives for Hiring and New Members
  These sample bylaws include all required elements of a FRYSC Advisory Council as outlined in the FRYSC AC Bylaws Checklist.
• Advisory Council Tips from Veteran Coordinators
  Includes tips from veteran coordinators on the Advisory Council role, members, attendance, meetings and communication.
• FRYSC Hiring Form
  FRYSC Advisory Councils must have a shared role in the hiring of a new coordinator: districts are required to complete and submit this form to their Regional Program Manager to document who was involved in the hiring process.
• Minutes -- Thoroughbred FRYSC
• Agenda - Thoroughbred FRYSC
• Key Players on the FRYSC Advisory Council

Below are sample forms, surveys and PowerPoint presentations. Users may modify sample forms and surveys to meet center needs.

The forms and spreadsheets below are samples created by FRYSC coordinators and are placed here with permission.

• Budget Balance Spreadsheet for individual line items
• Training-Event Follow-up Form
• Permission to Participate Form
• Daily Log Sample Excel
• Student Referral Form
• Large Group Activity Form
• Inventory Log

Sample coordinator evaluation tools:
The evaluation tools below are FRYSC-specific evaluations developed by school districts. You may use and modify these forms to meet your district needs.

• Pike County Coordinator Evaluation Tool
  
• Mercer County Schools Coordinator Evaluation
  
• Covington Independent Coordinator Evaluation
  
• Madison County FRYSC Coordinator Evaluation Form

FRYSC Program Monitoring Information

Use the link above to access the DFRYSC program monitoring tool used by staff on site visits and other information to help you prepare for a program monitoring visit.

FRYSC Infinite Campus Manual

FRYSC Administrators' Guidebook (updated August 2012)

New Coordinator Survival Guide

Safe Home Visit Considerations

Center Assessment of Growth Evaluation (CAGE) Tool

FRYSC Best Practices Form

FRYSC Coordinator Job Analysis (DACUM) (*.pdf)

Service Appeal Request (to be posted prominently at each center site)

GAIN (Global Appraisal of Individual Needs) training resources for center coordinators:

• GAIN PowerPoint
• GAIN Tool
• GAIN Prompt Card
• GAIN Help for Administering
• GAIN Calendar

Kentucky Department of Education Common Acronyms

Grandparents' Handbook

Child Protective Services (CPS) Intake Procedures
(Reporting Child Abuse and Neglect)

Strategies for Dropout Prevention Handout

Best Practices: Referrals to Protection and Permanency

Program Links to Standards and Indicators (Example)