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Annual School Immunization Survey

Pursuant to 902 KAR 2:055, all Kindergartens and sixth grades in either public or private elementary and secondary schools shall submit immunization results on the Commonwealth of Kentucky School Annual Immunization Survey.

The Annual School Immunization Survey helps the Kentucky Immunization Program assess vaccination coverage data at the county level. Data gathered is reported by April 30 annually to the CDC. Please see the latest version of the MMWR (Oct. 7, 2016, Vol 65/No. 39) for the 2015-2016 report to CDC on Kentucky’s vaccination coverage among children in kindergarten.   

Setting Up User Accounts to Access Surveys

All Kindergarten and sixth grade (both public and private) surveys are to be submitted electronically using the GenTrack Application found on the Kentucky Online Gateway (KOG).  In order to begin, you will need to:

  • Create a KOG User Account
  • Request access to GenTrack

Please allow adequate time for your application to process in order to meet the Dec. 31, 2017 deadline.

To learn how to set up a KOG user account, or to request access to GenTrack, please see the list of instructions located to the right.

If you have already established a KOG user account, but forgot your password, please email the KOG Help Desk for assistance.

Once you have received access to the survey, and collected all of the necessary data, you may login to GenTrack to complete your surveys.

What do Schools Report on the Annual School Immunization Survey

Schools generally use worksheets, or Infinite Campus reports, to collectively report for a grade. No personal health information is collected by the Department for Public Health, and the Annual School Immunization Survey is in full compliance with the FERPA regulation.

Schools are asked to report:

  • The number of current/provisional/expired certificates on file
  • The number of medical exemptions on file
  • The number of religious exemptions on file
  • The number of missing certificates (no certificate on file)

Schools are also asked to aggregately report the total number of children with the age-appropriate doses for a specific immunization. 

For Kindergarten:

For Sixth Grade:

 

Last Updated 12/19/2017