Requests for Data and Reports

Data collected by the Office of Health Policy (OHP) pursuant to 900 KAR 7:030 - Data Reporting by health care providers, may be distributed to the public as long as a patient confidentially and further protection of personal identifying information is maintained.  Release of Public Use data sets is governed by 900 KAR 7:040. OHP collects both inpatient hosptial discharge data and outpatient services data (which includes emergency department data).  In order to make this data available to the public in a manner which does not disclose patient personal identifying information, OHP has created Public Use data sets.  Data sets are available for Inpatient Hospital Discharges from 2000 to 2010 and Outpatient Services from 2000 to 2010.  Prior to receipt of a Public Use data set, the purchaser/receiver must sign an Agreement for Use of Kentucky Health Claims Data and complete a Request to Purchase Kentucky Public Use Data Sets.  Prepare remittance payable to Kentucky State Treasurer and mail all three to Kentucky Cabinet for Health and Family Services, Office of Health Policy, 275 East Main Street, 4W-E, Frankfort, KY 40621-001.  Upon recipt of signed forms and remittance, OHP will mail the public use data set(s) within one week.  The price for each data set is $1,500.  Please contact Chandra Venettozzi at 502-564-9592 for further information about receipt of Public Use Data Sets.

Each year's Public Use Data set includes all the data for the specified time period and once created, it is not updated. Also partial year data sets are not created.  Each data set includes a file layout and translation table to assist in data analysis.  Below you will find those file layouts available to download as well as the number of cases for each yearly data set.

* The Office of Health Policy started collecting Emergency Department and non-Hospital Outpatient (specified CPT codes in addition to ambulatory surgery or mammogram) data January 1, 2008.

2000 to 2006 Public Use Data File Layout

2007 Public Use Data File Layout

2008 - 2010 Public Use Data File Layout

In addition to the release of Public Use Data Sets, the Office of Health (OHP) Policy also responds to requests for data analysis and reports. If you wish to receive analysis or reports please complete a Data Request Form and submit via email to either Allison.Lile@ky.gov or Chandra.Venettozzi@ky.gov.  OHP usually supplies completed analysis or reports within 2 weeks of receipt of requests.  If you wish to discuss the types of analysis or report provided by OHP you may contant Allison Lile or Chandra Venettozzi at (502) 564-9592.

* Note: Number of records available for analysis may differ from those in Public Use Data (PUD) sets due to late loads and changes made by facilities after PUD are created.

** The Office of Health Policy started collecting Emergency Department and non-Hospital Outpatient (specified CPT codes in addition to ambulatory surgery or mammogram) data January 1, 2008.

The data collected for 2000 - 2007 was collected using the data elements found in the UB 92 medical billing format for each discharge.  In 2008 we transitioned to data collected using the 837 medical billing format.  This included the following changes:

• Increased from 9 to 25 possible diagnoses codes.
• Present On Admission (POA) was collected for the 25 possible diagnoses, where applicable.
• Increased from 9 to 25 possible procedure codes.
• Patient race and ethnicity was collected.
• Began collecting Emergency Department data.
• Began collecting Outpatient services in addition to Ambulatory Surgery and Mammograms (based on specific CPT codes).