Requests for Data and Reports
||Public Use Data Sets
Data collected by the Office of Health Policy (OHP) pursuant to 900 KAR 7:030 - Data Reporting by health care providers, may be distributed to the public as long as a patient confidentially and further protection of personal identifying information is maintained.
Release of public use data sets is governed by 900 KAR 7:040. Please note that KRS 216.2927 and 900 KAR 7:040 also prohibit the sale and further release of the data sets or any part of them to any person who is not a member of the organization specified in the Agreement for Use of Kentucky Health Claims Data (linked below). This encompasses the prohibition of including the data in any system (online or otherwise) or product that allows individuals not employed by the organization, to run queries, request summaries or use the data directly in any other way.
OHP collects both inpatient hospital discharge and outpatient services data (which includes emergency department data). To make this data available to the public while protecting patient personal identifying information, OHP has created public use data sets. Data sets are available for inpatient hospital discharges and outpatient services for the years listed below.
Prior to receipt of a public use data set, the purchaser/receiver must sign an Agreement for Use of Kentucky Health Claims Data and complete a Public Use Data Request Form.
Prepare remittance payable to Kentucky State Treasurer and mail all three to:
Kentucky Cabinet for Health and Family Services
Office of Health Policy
275 E. Main St., 4W-E
Frankfort, KY 40621-001.
Upon reciept of signed forms and remittance, OHP will mail the public use data set(s) within one week. The price for each data set is $8.
Please contact Sheena Eckley at (502) 564-9592 with any questions about ordering the data. Please contact Allison Lile at (502) 564-7940 for further information about the public use data sets.
Each year's public use data set includes all the data for the specified time period and, once created, it is not updated. Partial-year data sets are not created. Each data set includes a file layout and translation table to assist in data analysis. Below you will find those file layouts available to download as well as the number of cases for each yearly data set.
||Outpatient Cases |
* The Office of Health Policy started collecting emergency department and non-hospital outpatient (specified CPT codes in addition to ambulatory surgery or mammogram) data Jan. 1, 2008.
** March 20, 2014: A significant amount of corrected and missing data was submitted to the Office of Health Policy in March 2014 for 2012 inpatient and outpatient records. A new public use data set was created for each of these data sets.
*** Jan. 1, 2015: The Office of Health Policy started collecting all discharge records from all facilities required to report. This includes instances like outpatient lab work that previously did not qualify as a reporting required discharge.
2000 to 2006 Public Use Data File Layout
2007 Public Use Data File Layout
2008 - 2014 Public Use Data File Layout
2015 Public Use Data File Layout
2015 Public Use Dataset Code Book
||Request Data Analysis and Reports
In addition to the release of public use data sets, the Office of Health Policy also responds to requests for data analysis and reports. To receive analysis or reports please complete a Data Request Form and submit via email to Allison Lile. OHP usually supplies completed analysis or reports within two weeks of receipt of requests. If you wish to discuss the types of analysis or report provided by OHP you may contant Allison Lile at (502) 564-7940.
||Outpatient Cases* |
* Note: Number of records available for analysis may differ from those in public use data sets due to late loads and changes made by facilities after PUD sets are created.
** Jan. 1, 2008: The Office of Health Policy started collecting Emergency Department and non-Hospital Outpatient (specified CPT codes in addition to ambulatory surgery or mammogram) data.
*** Jan. 1, 2016: The Office of Health Policy started collecting all discharge records from all facilities required to report. This includes instances like outpatient lab work that previously did not qualify as a reporting required discharge.
The data for 2000 - 2007 was collected using the data elements found in the UB 92 medical billing format for each discharge. In 2008, we transitioned to data collected using the 837 medical billing format. This included the following changes:
- Increased from nine to 25 possible diagnoses codes.
- Present on admission (POA) was collected for the 25 possible diagnoses, where applicable.
- Increased from nine to 25 possible procedure codes.
- Patient race and ethnicity was collected.
- Began collecting emergency department data.
- Began collecting outpatient services in addition to ambulatory surgery and mammograms (based on specific CPT codes).
In 2015 the format of the data delivered to the Office of Health Policy further changed to include an unlimited number of procedure codes. The largest number of procedure codes on one discharge record, for 2015, is just under 100 procedures.