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Office of Administrative and Technology Services

The Office of Administrative and Technology Services (OATS) administers a broad range of Cabinet programs and services, from information technology to facilities management. OATS is dedicated to providing efficient, effective, quality services for CHFS staff and the general public.

OATS provides technical oversight of numerous programs that touch the lives of Kentuckians, including the Kentucky Health Information Exchange, CHFS capital construction projects and contract oversight and review.

The office brings together key Cabinet leaders to achieve its complex mission. Specifically, the office is responsible for:

  • Strategic direction and oversight of Cabinet technology resources and projects;
  • Support and oversight of  Cabinet accounting services to ensure compliance with state, federal and accepted accounting guidelines;
  • Managing Cabinet nonprofessional services (price) contracts and commodity procurement;
  • Oversight, monitoring, auditing and assuring process compliance with the Kentucky Model Procurement Code, FAPs and CHFS policies and procedures;
  • Coordination and development of the CHFS six-year capital plan and budget requests;
  • Facilitation and monitoring in-house and capital construction projects for Cabinet-owned properties/buildings;
  • Training and safety inspections to ensure Cabinet offices/facilities are safe, compliant environments for staff, clients and visitors;
  • Installation, relocation and maintenance of telephone equipment;
  • Operation and maintenance of network infrastructure;
  • Statewide maintenance and support of CHFS desktop systems;
  • End user support for network and security issues;and
  • Telecommunication support.

Rodney Murphy, Executive Director/CIO
275 E. Main St. 4W-A
Frankfort, KY 40621
Phone: (502) 564-0105
Fax: (502) 564-0302

Division of General Accounting

  • Provides consistent, accurate accounting services, including grant management, travel reimbursement, payment for goods and services
  • Maintenance of accounting systems
  • Oversees the Cabinet Cost Allocation Plan

Division of Procurement Services

  • Provides oversight and monitoring of procurement activities for all CHFS entities
  • Responsible for the acquisition of goods and non-professional services
  • Responsible for ProCard purchases, wireless devices, copiers and postage meters

Division of Facilities Management

  • Coordinates the six-year Capital Plan
  • Implements and monitors capital projects
  • Coordinates safety activities
  • Negotiates leases for and inspects leased space
  • Tracks fixed assets
  • Ensures adequate insurance coverage and claims processing
  • Provides services related to space planning, project oversight, moving coordination, record retention management and cost distribution data

Division of Systems Management

  • Development and maintenance of the Cabinet's 61 mission-critical systems, some of significant size and complexity such as KAMES, KASES, TWIST, KICCS, eKASPER, Vital Statistics and Health Alerts Network
  • Development and maintenance approximately 200 smaller departmental applications critical to the day-to-day functions of the Cabinet

Division of Infrastructure and User Support

  • Maintaining approximately 11,000 workstations and 3,000 printers
  • Networking 450 servers at more than 350 locations throughout the state
  • Installing and supporting Cabinet telecommunications across the state
  • Maintaining network and security help desk for all Cabinet users

Security and Audit Section

  • Manages information security issues and regulatory compliance for Cabinet information technology resources
  • Coordinates responses to outside audits involving IT security and regulatory compliance for protecting IT resources
  • Investigates and responds to IT security incidents involving possible loss of Cabinet information technology resources

 

This office also is responsible for facilitating maintenance of the CHFS Internet and intranet.

 

Last Updated 1/4/2013
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