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New Opportunity at Morehead State
New opportunity to receive certification from Morehead State University

Interested in becoming a First Steps Provider?

Specialized skills and services used in the First Steps program are listed below. If you can fill any of these needs, please contact the Point of Entry in the district where you are willing to work. If you contract with First Steps to serve a county, you must be willing to work throughout that county.

  • Developmental Interventionist
  • Occupational Therapist
  • Physical Therapist
  • Primary Service Coordinator
  • Speech/Language Pathologist
  • Psychologist
  • Bilingual Provider
  • Respite Care Provider
  • Teacher of the Deaf and Hard of Hearing
  • Teacher of the Visually Impaired
  • Nutritionist/Dietician
If you have any questions regarding provider enrollment and forms, please e-mail the CHFS First Steps mailbox or call (502) 564-3756, ext. 4378.

First Steps Provider Manual

Doing Business with First Steps

Additional Service Provider Information

As a First Steps provider, you are required to submit a copy of your Administrative Office of the Courts criminal record and the child abuse/neglect check. You also are required to apply for a national provider identifier and an employer identification number.

Criminal Records Check
The Administrative Office of the Courts (AOC) offers criminal record reports to individuals, businesses, licensing agencies, government entities and others for a nominal fee of $20.

The information comes from CourtNet, the AOC statewide database of court information from local case management system in all 120 Kentucky counties. The CourtNet database contains more than 4 million records that cover all misdemeanor and traffic cases for at least the last five years and felonies dating back to 1978.


Child Abuse/Neglect Check (CAN)


National Provider Identifier Standard
The national provider identifier (NPI) is a Health Insurance Portability and Accountability Act (HIPAA) administrative simplification standard. The NPI is a unique identification number for covered health care providers. Covered health care providers and all health plans and health care clearinghouses must use the NPIs in the administrative and financial transactions adopted under HIPAA. The NPI is a 10-digit number that does not carry other information about healthcare providers, such as the state in which they live or their medical specialty. The NPI must be used in lieu of legacy provider identifiers in the HIPAA standards transactions.


Employer Identification Number
Employer identification numbers (EIN) are issued for tax administration and not intended for participation in any other activities (e.g., tax lien auction or sales, lotteries, etc.)


Business One-Stop Resources
One-stop information and resources for businesses through the Office of the Kentucky Secretary of State.

Provider Payment Information

Direct Deposit
If you need to make a change to your direct deposit information please complete the eMARS Direct Deposit Form and W9 Form and mail to the address below. Forms cannot be faxed or emailed. Original signatures must be on file.  

Department of Public Health 
First Steps 
Attn: Financial Administrator
275 E. Main, HS2WC
Frankfort, KY 40621

Provider Payment Schedule
GenLog Information

Reminder Regarding Payments
The Department for Public Health is committed to processing your payments as quickly as possible. Though it is not our intent to delay processing payments remember that we are obligated to provide payment within 30 days of receipt of an accurate and properly submitted billing. As a business, you are responsible for managing your cash flow in order to meet your operating expenses within this allowable time frame.

Questions about 1099 Tax Forms?
By law, form 1099s must be mailed by January 30 each year. If you have not received your 1099 tax form or have questions about your form, please contact the Kentucky Finance and Administration Cabinet at the Office of the Controller at (502) 564-8639.

If you have any questions please contact the First Steps at 502-564-3756 or email the State Lead Agency.

Enrollment Procedures for Becoming a First Steps Developmental Interventionist

Qualifications

Qualifications and approval procedures for becoming a First Steps Developmental Interventionist.

Step 1: A DI shall have:

  • A bachelor’s degree and an Interdisciplinary Early Childhood Education Certificate (IECE) by the Kentucky Department of Education, division of certification; or
  • Hold a valid out-of-state certificate for the teacher of infants with disabilities
Step 2: Send a copy of your:

  • Diploma or transcript for degree (bachelor’s or higher); and a
  • Copy of Interdisciplinary Early Childhood Education Certificate; or
  • Copy of valid out-of-state Teaching Certificate for Teachers of Infants with Disabilities (including children 0-3 years); and
  • Resume to:
Jackie Neal
Early Childhood Development
275 E. Main St., HS2W-C
Frankfort, KY 40621

Step 3: Register for online Service Provider Training

Once your educational documentation is approved you will receive email confirmation of your registration. At that time you may begin working through the on-line training. 


Once you have successfully completed the on-Line Orientation you will register for face-to-face orientation provided by a First Steps Technical Assistance Team in your region.

Enrollment Procedures for Becoming a First Steps Service Provider

Qualifications

A new provider is defined as:

  • An independent provider or entity/agency consisting of one or more providers that does not have a current contract and provider number; or
  • The personnel who will be providing services under a new contract/ provider number; or
  • A provider who is currently working under another provider entity’s provider number and wants to provide services under his/her own provider number; or
  • A former First Steps provider who is not covered under a current contract and does not have a valid CBIS provider number.
Step 1: Review the qualifications for being approved as a Service Provider.  You must meet highest entry level requirements for one of the following professions.  If you are unsure if you meet the qualifications contact Jackie Neal. Failure to meet qualifications will result in completion of on-line training but failure to qualify for attendance at the face-to-face orientation. 

Step 2: Register for online Service Provider Training


Once you have successfully completed the on-line orientation you will be able to register for face-to-face orientation provided by a First Steps Technical Assistance Team in your area. 

Enrollment Procedures for Becoming a First Steps Service Coordinator

Qualifications

Step 1: Review the qualifications for service coordinators 

Applicants must meet the minimum entry-level requirement for any of 
the following professions or para professions as described in state regulation 911 KAR 2:150

  • or, verification of completion of a bachelor's degree; and
  • documentation of two years experience working with young children ages birth through 5 years.
Step 2: Send a copy of the following documents to Jackie Neal

  1. Cover letter specifying your request to be approved as a service coordinator; and
  2. Diploma or postsecondary course transcript indicating completion of a bachelor's or higher degree; and a
  3. Resume showing prior work experience with children and the ages of children with whom you have worked; and
  4. Reference form completed and signed by current or previous supervisor.
Jackie Neal
Early Childhood Development Branch
275 E. Main St., HS2W-C
Frankfort, KY 40621

Step 3: Register for online Service Provider Training

Once your education and experience documents are verified and approved, you may register for TRAIN Online Module. You will receive e-mail confirmation of your registration.


Once you have successfully completed the online orientation you will be able to register for face-to-face orientation provided by First Steps regional technical assistance teams.

Event Calendar

Upcoming Dates: Contact to register

First Steps Face-to-Face Provider Orientation
March 7, 2018 Frankfort
9 a.m. - 4:30 p.m. Contact to register

First Steps Face-to-Face Provider Orientation
April 10, 2018 Frankfort
9 a.m. - 4:30 p.m. Contact to register

First Steps Face-to-Face Provider Orientation
May 8, 2018 Frankfort
9 a.m. - 4:30 p.m. Contact to register

First Steps Face-to-Face Provider Orientation
June 12, 2018 Frankfort
9 a.m. - 4:30 p.m. Contact to register

First Steps Face-to-Face Provider Orientation
July 17, 2018 Frankfort
9 a.m. - 4:30 p.m. Contact to register

First Steps Face-to-Face Provider Orientation
August 14, 2018, Frankfort
9 a.m. - 4:30 p.m. Contact to register

First Steps Face-to-Face Provider Orientation
September 11, 201, Frankfort
9 a.m. - 4:30 p.m. Contact to register

First Steps Face-to-Face Provider Orientation
October 16, 2018, Frankfort
9 a.m. - 4:30 p.m. Contact to register

First Steps Face-to-Face Provider Orientation
November 6, 2018, Frankfort
9 a.m. - 4:30 p.m. Contact to register

First Steps Face-to-Face Provider Orientation
December 11, 2018, Frankfort
9 a.m. - 4:30 p.m. Contact to register

Five Area Assessment Training
Two new online courses are available for Kentucky First Steps providers, the Carolina Curriculum for Infants and Toddlers with Special Health Care Needs (3rd edition) and Administering the HELP

The cost is $40 payable by Visa or MasterCard only. Participants must pass all quizzes with a score of 80 percent or greater. Go to the Kentucky Partnership website for additional details and online registration.

State Lead Agency Approved Trainings


Listing of Approved Trainings

Interested in becoming an Interpreter?

How to become a qualified Spanish Interpreter in Kentucky

To ensure accurate, quality interpretation services, all interpreters used by CHFS must be qualified according to Cabinet standards. To be an interpreter for CHFS, individuals must take the Spanish Language Proficiency Assessment administered by the Language Access Section and achieve at least an intermediate high rating high in all areas of the assessment (grammar/reading, listening comprehension and oral Spanish/English) according to the standards established by the American Council for the Teaching of Foreign Languages. The assessment also includes a practical portion that is recorded. This portion also must be passed and is administered by the Language Access Section to evaluated interpretation skills. Applicants then must complete the Cabinet's one-day interpreter training at a future date.

There is no fee to participate in the assessment or training. If you are interested in participating in one of these assessments, please read the attached qualification procedures documents and complete the registration form and return it to Alexandria Ramos as soon as possible. The sessions are limited to 18 participants each with CHFS staff receiving priority. Other registrations will be handled on a first-come, first-served basis. More detailed information, including directions to the testing site will be sent to those who register closer to the date.

If you have any questions or need additional information, please contact:

Alexandria Ramos, Supervisor Language Access Section
Cabinet for Health and Family Services
Office of Human Resource Management
275 E. Main St., Mailstop 5C-D
Frankfort, KY  40621

Telephone: 502-564-7770, ext. 3379
Fax: 502-564-3129