The Division of Administration and Financial Management is responsible for department financial management and budget activities and oversight of policy, administrative regulations, state plans and contract monitoring.
As of August 1, 2020, DCBS will no longer accept paper forms for Central Registry Background Checks for Employment. Please visit the new online system for Child/Abuse Neglect Checks located on the
Kentucky Online Gateway (KOG) portal.
Press Release detailing information and instructions for the online system.
Please submit all records requests through the GOV QA PortalBudget Staff
The DCBS budget staff compiles and submits the biennial budget for DCBS programs; monitors financial activity; makes budget modifications and realignments; and verifies contract funding. In addition, budget staff prepares statements of fiscal impact related to proposed legislation and changes to regulations and state plans and responds to specific information requests from the Governor's Office of Policy and Management and the Legislative Research Commission.
Child Welfare Fiscal Services Staff
Children's benefits workers throughout the commonwealth submit benefit request and changes to the Social Security Administration on behalf of children in state custody. Regional billing specialists in regional and county Protection and Permanency offices, process foster care- and adoption-related payments.
Family Support Fiscal Staff
The family support fiscal staff manages the check writer systems to ensure timely and appropriate payments to family support services recipients and issues refunds, stops payment on benefits checks and replaces lost or stolen checks.
Policy and Program Administration Staff
Staff oversees development of, reviews and recommends changes to administrative regulations, state plans and block grant applications, reviews and assesses the impact of proposed and enacted legislation and has policy oversight of program development for the Department for Community Based Services.
Resource Management Section
The Resource Management Section provides technical assistance to users and customers of the TWIST automated payment system. It performs data entry and internal quality control for random moment sampling that allows DCBS to spread administrative costs across appropriate funding streams to draw federal dollars. It provides technical assistance and consultation regarding Federal Titles IV-E and V requirements for department child welfare programs. Other functions include management of the Children's Trust Fund and the annual audit cost report and time study.
Records Management Section
The Records Management Section responds to requests for backgrounds checks from the Child Abuse Registry and requests for personal child protective services records as allowed by law.
For more information on the Records Management Section contact (502) 564-3834.