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Who We Are

​To provide the governor, the Cabinet for Health and Family Services and the commonwealth analysis and guidance on administrative and financial management issues to ensure the fiscal integrity and operational continuity of state government regarding the Department for Public Health and the Local Health Departments.

Programs &

The Division of Administration and Financial Management (AFM) provides resource support to DPH including the Cabinet-level and health department staff. The division provides budget and accounting support, payments, permits and fee collections, grant allocations and payments as well as procurement and contracting support. The division develops and oversees the DPH budget and local health department (LHD) fiscal planning and administrative and management practices. The division provides fiscal support to all 120 county health departments of the commonwealth. The division works in concert with the other DPH divisions to plan, program, execute, manage and report the financial activities of the department and LHDs.

The division also is responsible for providing guidance on the daily operations of the LHDs across the state. This responsibility includes training and staff development, local health personnel management, medical coding, medical records and forms management, reporting of clinical and community-based services, providing security access to the online local health network, regulation and policy interpretation and the local board of heath nomination process. AFM orchestrated a statewide public health initiative to ensure compliance with the federal Health Insurance Portability and Accountability Act (HIPAA). As a lead agency on HIPAA, the division is responsible for planning and implementing policy, procedural and technical changes to DPH and LHD operations as they relate to the privacy and confidentiality of identifiable patient information.

Archived Updates and Alerts

2014 Uniform Percentage Payment Schedule

2016-2017 Seasonal Influenza Information:

2014-2015 Seasonal Influenza Information:

Reminder Regarding Override Request: Reminder Regarding Override Request: LHDs that have submitted request(s) in the past to override charges for patient services and would like to continue the same request in the next Fiscal Year, need to resubmit those for review. Request for OVERRIDE Approval is up to the end of the current Fiscal Year. All requests should follow the guidance provided in the Administrative Reference (Financial Management Section) unless otherwise specifically noted and authorized by DPH. Additional “override” guidance can be found on the L-Drive under “CDP Annual User Conference Presentations – 2012” or on the Local Health Operations (LHO) webpage under “Archived Trainings” 2012 CDP User Training. Questions regarding Overrides should be directed to the LHO Branch at or by calling (502) 564-6663, Option 1.

2010-2011 Seasonal Influenza:

New Information Jan. 1, 2011:  The Centers for Medicare and Medicaid Services (CMS) has made changes to the codes required for reporting specific Influenza vaccines for MEDICARE eligible patients. The 90658 will not be accepted on and after Jan. 1, 2011. Q codes on the following document are to be reported as indicated by the type of vaccine.  CMS MLN Matters MM7234

CMS website with additional information: CMS MLN Matters SE1031.

Vaccine Information Sheets (VIS):

Medicaid and Prescribing Providers:
In order to better monitor the prescriptions and the care of Medicaid members, the Kentucky Department for Medicaid Services (DMS) will require all prescribing providers to enroll with DMS as credentialed practitioners. DMS will begin outreach to non-enrolled prescribers to assist with the enrollment process. Effective Sept. 1, 2010, DMS will no longer add non-Medicaid prescribers to our files. Effective Oct. 1, 2010, there will be no reimbursement for prescriptions by non-Medicaid providers, which will result in prescriptions denying. Please notify your patients that if they accept a prescription from a non-Medicaid provider, DMS will not pay for the prescription. 

If you have any questions or need assistance in completing the enrollment documentation, please contact the Provider Services Branch at (877)838-5085 Monday-Friday 10 a.m. to 4:30 p.m.

The Patient Encounter Form (PEF) has been revised to include W0211 Food Package Change/Counseling. 

The health professional may code W0211 during a face to face encounter for a food package change and any necessary counseling. The counseling may include the following topics:  

  • formulas tried and problems encountered;
  • transition guidelines for formula;
  • choosing the correct nipple; and/or
  • proper mixing instructions.

Both the food package and the counseling must be documented in the medical record.

If information is provided to a participant, and the encounter is not face to face, a W0211 cannot be coded. This is only coded on the timesheet to 804-129.

If you have any questions, please contact Nicole Nicholas at (502) 564-3827, ext. 3856.