Skip to main navigation Skip to main content

What It Is

Initial Cost per Certificate

Birth: $10 US per certificate (non-refundable search fee)
Stillbirth, Death, Marriage and Divorce: $6 US per certificate (non-refundable search fee)

Purchase a certificate online, by phone or by fax. These orders will be processed through VitalChek Network, Inc. VitalChek is an independent company that the Kentucky Office of Vital Statistics (OVS) has partnered with to provide you with this service.

Online and by Phone

Visit the VitalChek website or contact VitalChek by phone at (800) 241-8322. To fax orders call toll free (866) 283-7477. VitalChek accepts all major credit cards including American Express, Discover, MasterCard and Visa. VitalChek uses UPS for faster delivery. If a rush delivery is necessary, request delivery by UPS when placing your order. There is an additional fee charged by VitalChek for all orders. If UPS delivery is requested, additional fees apply.

In Person

The Office of Vital Statistics is located at 275 East Main Street in Frankfort. Visit our lobby and complete an application for a certified copy of a birth, death, marriage or divorce certificate from 8 a.m. to 3:30 p.m. Eastern Time Monday through Friday. For further information, please read the Business Procedures for Accepting Walk-In/Mail/Phone Orders.

Please disregard all walk-in procedures during this office closure to walk-in service.

Directions and map to Vital Statistics Office

Drop Box

The Office of Vital Statistics installed a drop box at the visitor entrance at 275 E. Main St., Frankfort for applications for certified copies of birth, death, marriage and divorce certificates. Blank applications are provided on the drop box.

By Mail

Mail a check or money order (no cash) payable to the Kentucky State Treasurer along with the necessary information to:

Office of Vital Statistics
275 E. Main St., 1E-A
Frankfort, KY 40621

Please include a return address on the envelope and the application form. Funds must be drawn on a U.S. bank. For further information, please read the Business Procedures for accepting walk-in/mail/phone orders.

Processing Time

Orders received by mail or at the OVS drop box are filled within five to seven business days. However, some orders may take longer. Please allow up to 30 working days for processing certificates ordered through the mail or using the OVS drop box.

Birth Records

Expect longer delays for requests during peak seasons. We recommend requesting certified copies of birth certificates early to avoid delays for life events such as: retirement, sports programs, travel/passports, driver’s license, school enrollment and other reasons.

Death Records

There may be delays in issuing new certified death certificates if the original certificate is not promptly filed in Frankfort by the funeral director or medical certifier.

Documentation